Oral Presentation Guidelines

Please read the following guidelines carefully when preparing your oral presentation.

​

Presentation Format:

All oral presentations must be accompanied by a PowerPoint presentation. Presenters are fully responsible for the presentation content (order, graphics, etc.). Presentations must be delivered in English.

To prepare your presentation, please use an up-to-date version of Microsoft PowerPoint (but older versions are also supported). The screens’ aspect ratio will be 16:9. Please avoid using Apple Keynote and Prezi presentations and make sure your presentation is in a compatible format as indicated below.

Supported file types:

PPTX/PDF (500 MB maximum)

Make sure that you include your video or multimedia files (if any). Any external content should be embedded directly in the presentation.

In case you want to use a template (optional), you can download it HERE.

File Upload:

There are 2 ways how to upload your presentation:

1. A) The first and highly recommended option is to upload your presentation via the online platform in advance. The file upload will be open at the end of August, and we will notify you via e-mail when it happens.
2. B) The second option is to hand over your presentation to the personnel in the Foyer at a file upload desk on a USB flash disk as soon as possible, but not later than 30 minutes BEFORE the start of your session.

Presentations for an early morning session should be handed over the evening before (if possible).

The personnel will upload your presentation and you will be able to check that the presentation is operating correctly.

Please note that it is not possible to present from your laptop in the lecture room.

Tips for preparing a poster:

• Content: English is the official language of the event. The presenting authors are entirely responsible for the poster content. Use a short descriptive title, full names of contributing authors, and their affiliations.
• Make your message clear: Highlight your AIM and CONCLUSION using bold and coloured fonts.
• Be brief: Use bullet points and only the most relevant text. 200-300 words are more than enough for the main text.
• Pictures and graphics: Particular attention should be paid to the resolution of pictures. As a rule of thumb, use at least 300 dpi resolution. Make use of colour and graphics. At least 3 pictures or figures are recommended to graphically show your study results.
• Prepare a pitch: Be ready to explain the main message of your work in one minute, making use of the pictures and figures.

Should you need any assistance, please feel free to contact us via e-mail at abstracts@esmac.org.

In the lecture hall:

All speakers are requested to be present in the lecture room at least 10 minutes before the session starts to meet with the session chairs.

You will be assisted by a hall assistant who can show you how to operate your presentation, remote control, pointer, etc. Please be ready when it is your turn to present to minimise wasted time. You should be in the lecture room prior to your presentation time in case there are last-minute changes during the session (e.g. cancelled presentation before your talk).

If you have any questions, please do not hesitate to contact us via e-mail at abstracts@esmac.org.